University Advice Service

Mentor Hub.


This page outlines the process, resources, and reporting requirements for all University Advice Service (UAS) programmes. Please refer back to this page regularly. All linked forms and templates are stored here for ease of access.

Week 1

The first week is the most important stage of the UAS journey. This is when you establish a relationship with the student, gather all the information you need, and create the framework for their application programme.

⚠️ Remember: No reports should be shared with families until Whetstone has given Final Approval.



  • Each service has     a suggested breakdown of hours. Mentors should adjust to individual student needs, but these outlines provide a framework.

  • Introductions .

    When we introduce you to a new student, you will need to:

    1) Introduce yourself on the Whastapp group and arrange a time for the initial call

    2) Review UAS Request form shared by parent or guardian. This can be accessed via the student’s UAS Google drive file.

  • The first call is critical in putting together the UAS Report. It is important to review the UAS Request Form (Stage 2) Report Templates (Stage 4) ahead of completing the initial call and

    Download initial call checklist.

  • (Due within 7 days of the initial call)

    Mentors are required to complete 4 key reports. Editable templates found in the Google File and also linked below:

    1) University Suggestions Report
    👉 [Open University Suggestions Report]

    2) Activities / Work Experience Report
    👉 [Open Activities & Work Experience Report]

    3) Application Timeline Report
    👉 [Open Application Timeline Report]

    ⚠️ Remember: No reports should be shared with families until Whetstone has given Final Approval (Stage 8)

  • If a student requires an additional specialist as part of the chosen programme (e.g., interview prep, essay support, subject tutoring), please complete the request form below.

    NB Standard programmes do not normally require Subject Specialists beyond the Mentors. For G5 and US applications, specialists usually employ 25%-50% of allocated hours.

    Link to specialists request form

  • All student folders are set up on Google Drive by the admin team.

    Your assigned folder contains:

    1. UAS Request form (filled in by parent / guardian)

    2. Programme Outlines

    3. UAS Report templates

    Please save all completed reports into the folder within 7 days of the initial call.

  • Programme Approval – Mandatory Step within 7 days of initial call.

    Once your documents are ready:

    1) Complete all draft reports and save them into the student’s shared Google Drive folder.

    2) Email info@whetstone-tutors.com to say your reports and programme are ready for review and sending.

    Then we’ll be back in touch!

Ongoing support

Once your reports and plan have received Final Approval, you move into the Ongoing Support phase. This is where you ensure the student stays on track, meets deadlines, and receives targeted feedback at key moments.

s a Mentor, your role is to:

  • Provide detailed and timely feedback on personal statement and essay drafts.

  • Ensure students act on feedback by submitting revised drafts and maintaining progress.

  • Check that students are completing recommended activities, reading, and conferences.

  • Keep students on track with their Application Timeline milestones.

  • Identify and request any new specialist support as soon as needs arise.

  • Schedule regular check-ins ahead of key deadlines (e.g. UCAS, tests, interviews).

  • Save all updated documents and reports to the correct Google Drive folder.

  • Allocate your time evenly across the programme, avoiding front-loading or last-minute overloading.

  • Record monthly hours in the “Your Jobs” section on TutorCruncher and provide an end of month report.

What you’ll get

  • Stage 1

    Review Programme Outlines.

    Each service has a suggested breakdown of hours. Mentors should adjust to individual student needs, but these outlines provide a framework.

  • Stage 2

    Introductions .

    When we introduce you to a new student, you will need to:

    1) Introduce yourself on the Whastapp group and arrange a time for the initial call

    and

    2) Review UAS Request form shared by parent or guardian. This can be accessed via the student’s UAS Google drive file.

  • Stage 3

    Initial Call.

    The first call is critical in putting together the UAS Report. It is important to review the UAS Request Form (Stage 2) Report Templates (Stage 4) ahead of completing the initial call and

    Download initial call checklist.

  • Stage 4

    UAS Reports.

    (Due within 7 days of the initial call)

    Mentors are required to complete 4 key reports. Editable templates are linked below.

    1) University Suggestions Report

    Shortlist of 6–10 universities with rationale

    Course options, entry requirements, deadlines
    👉 [Open University Suggestions Report]

    2) Activities / Work Experience Report

    Recommended activities, conferences, talks to explore

    Work experience opportunities to explore

    Super-curricular reading lists
    👉 [Open Activities & Work Experience Report]

    3) Application Timeline Report

    Month-by-month plan

    Deadlines for drafts, testing, applications
    👉 [Open Application Timeline Report]

    4) Specialist Support Report

    Which specialists are needed

    Estimated hours required

    Urgency & availability
    👉 [Open Specialist Support Report]

  • Stage 5

    Requesting Specialist Support.

    If a student requires an additional specialist as part of the chosen programme (e.g., interview prep, essay support, subject tutoring), please complete the request form below.

    Link to specialists request form

  • Stage 6

    File Management.

    All student folders are set up on Google Drive by the admin team.

    Your assigned folder contains:

    1. UAS Request form (filled in by parent / guardian)

    2. Programme Outlines

    3. UAS Report templates

    Please save all completed reports into the folder and ensure parents receive all reports within 7 days of the initial call via the WhatsApp group.

  • FINAL APPROVAL

    Programme Approval – Mandatory Step.

    Once your documents are ready:

    1) Complete all draft reports and save them into the student’s shared Google Drive folder.

    2) Email info@whetstone-tutors.com to say your reports and programme are ready for review and sending.

    Then we’ll be back in touch!

What’s inside

Module 1

Maybe you want to turn a hobby into something more. Maybe you want to launch a business. Maybe you want to turn a hobby into something more.

Module 2

Maybe you want to turn a hobby into something more. Or maybe you have a creative project to share with the world. Maybe you want to turn a hobby into something more.

Module 3

Maybe you want to turn a hobby into something more. Maybe you want to launch a business. Maybe you want to turn a hobby into something more.

Limited Enrollment

Limited Enrollment

✺ Frequently asked questions ✺

  • It all begins with an idea. Maybe you want to launch a business. Maybe you want to turn a hobby into something more.

  • It all begins with an idea. Maybe you want to launch a business. Maybe you want to turn a hobby into something more.

  • It all begins with an idea. Maybe you want to launch a business. Maybe you want to turn a hobby into something more.

  • It all begins with an idea. Maybe you want to launch a business. Maybe you want to turn a hobby into something more.

  • It all begins with an idea. Maybe you want to launch a business. Maybe you want to turn a hobby into something more.

  • It all begins with an idea. Maybe you want to launch a business. Maybe you want to turn a hobby into something more.